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SESK: Stuff Everyone Should Know · sesk.info/hipaa-workstation-use

What does a workstation use policy specify?

It defines proper functions, manner of use, and surroundings for workstations that can access ePHI.

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  1. Specify proper functions, manner of use, and physical surroundings ✔
  2. Assign passwords
  3. Verify patient identities

Why: Workstation use standards require policies specifying proper functions, how they are performed, and the physical attributes around workstations that access ePHI.

Huh, didn't know that: For example, a policy may forbid leaving a screen visible to visitors.

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Why did the workstation use policy frown at my snacks? It was worried about crumbs in the keyboard.
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References

Answer: Specify proper functions, manner of use, and physical surroundings. Workstation use standards require policies specifying proper functions, how they are performed, and the physical attributes around workstations that access ePHI.

  1. 45 CFR 164.310(b) Workstation use www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164/subpart-C/section-164.310
    Implement policies and procedures that specify the proper functions to be performed, the manner in which those functions are to be performed...
    Checked 2026-10-10.

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